Microsoft Office 365Powershell

Master Exchange Online Deleted Item Recovery: A PowerShell Guide


  • Basic understanding of Microsoft Exchange Online
  • Familiarity with PowerShell scripting
  • Access to Exchange Online admin credentials
  • Mailbox Import Export role assigned to your account

Understanding Shared Mailbox Item Recovery

Shared mailboxes are essential for collaboration within organizations using Microsoft Exchange Online. However, accidental deletion of emails or other items can lead to disruption and potential data loss. That’s why knowing how to quickly recover deleted items from shared mailboxes is a crucial skill for Exchange administrators.

The Power of PowerShell

PowerShell offers a robust set of commands that give you precise control over the recovery of deleted items in Exchange Online. In this guide, we’ll walk you through the steps involved.

Step 1: Connect to Exchange Online PowerShell

$UserCredential = Get-Credential
Connect-ExchangeOnline -Credential $UserCredential

Step 2: Locate the Deleted Item

1: Run this command to view recoverable items, replacing <SharedMailbox> with the actual name or email address of the shared mailbox:

Get-RecoverableItems -Identity <SharedMailbox> -Filter {ItemClass -eq "IPM.Note"} -ResultSize Unlimited

2: Pro Tip: Use filters like Subject, ReceivedTime, and From to narrow down your results.

Step 3: Restore the Item

1: Once you find the deleted item, use the following command to recover it:

Restore-RecoverableItems -Identity <SharedMailbox> -Filter {Subject -eq "SpecificSubject"} -ResultSize Unlimited

Important Considerations

Additional Tips

  • Practice Regularly: Experiment in a test environment to build confidence.
  • Document Your Process: Keep a record of successful recovery steps for future reference.
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Congratulations! You’re now equipped to handle deleted item recovery in Exchange Online shared mailboxes using PowerShell. Let me know if you have any more questions.

Muhammad Faizan

Hi, My name is Muhammad Faizan and i have spent last 15 years working as System Administrator mainly with Microsoft Technologies. I am MCSE, MCTP, MCITP, certified professional. I love scripting and Powershell is the scripting language i am in love with.

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